The College of Mount Saint Vincent is accepting applications for the Director of Student Accounts to efficiently and effectively operate all functions of the billing, collection, deposit, disbursement, and record maintenance of student and other related monies at the College.
The Director will maintain effective communication with the Financial Aid Office and other student services departments; provide direct customer service; administer third-party contract links; resolve refund and stop payment errors; identify and recommend items for collection; participate in audits; and coordinate the work and supervision of the office staff.
The Director of Student Accounts oversees the overall operations of student financial services, billing and receivables, and cashiering functions of the College and provides direction and leadership in financial management, fiscal policies review and changes and ensures compliance with College, state, and federal regulations and standard accounting procedures.
Primary Duties and Responsibilities
- Supervise the cash management process in the collection of all revenue including receipts and deposits; data entry of all payments; cash control and maintenance of accurate records of receipts and refund payments.
- Maintain rate table to access all student tuition and fees each term, make changes to tuition calculation as necessary.
- Develop detail codes, funds, tables and accounting rules for data systems for correct automated accounting entries for transactions generated from Banner Student and Accounts Receivable.
- Develop daily and monthly reconciliation procedures and programs between AR and Finance G/L, help to resolve and correct any unusual problems if systems are out of balance
- Prepare necessary reports, schedules and footnotes required for fiscal year-end financial statements.
- Review computer programs and reports related to areas of responsibility; prepare specifications for requests for new programs, modifications/updates/correction of problems or discrepancies of existing programs; test as needed.
- Directly review all collection efforts for all past due university charges and assign receivables to a contracted collection agency.
- Review accounts identified as potential write-offs.
- Perform pre-bill audits and provide updates to billing parameters.
- Review and approve tuition calculations, payment plans, and scholarship data.
- Counsel students and parents on the various tuition payment options, set up payment plans, and follow up to ensure timely payments.
- Work closely with the Office of Financial Aid and is familiar with financial aid regulations.
- Participate in the student orientation process.
- Supervise full-time support staff of 1 and establish policies and procedures to ensure positive, effective and open relationships with all clients of the Office of Student Accounts, including students, parents, faculty and administrators.
A bachelor's degree in business, accounting or a closely related field. Master’s degree preferred. At least seven (7) years of progressively responsible experience in the area of cash collections, money management or accounting/finance is required.
- Ability to analyze and solve problems, evaluate situations and make sound decisions.
- Knowledge of accounts receivables, collections and cashiering areas; knowledge of specific financial aid requirements.
- Strong knowledge and experience with Ellucian Banner enterprise system.
- Willingness to make decisions as necessary and appropriate in accordance with established policies and procedures
- Self-starter who will take initiative to effect positive change
- Strong oral and written communication skills
- Understanding of Generally Accepted Accounting Principles (GAAP)
- Knowledge of Tax Payer Relief Act of 1997 and requirements of 1098T forms.
- Ability to analyze problems in computer applications and implement procedures to resolve problems.
- Ability to maintain confidentiality of records and information.
- Ability to interact in an effective and appropriate manner with diverse populations, the university community and the public.
Applicants should submit a cover letter, resume, and three professional references with names, addresses, and phone numbers.
Please send all application materials by email to HR@mountsaintvincent.edu
or by US mail to:
Human Resources Department
College of Mount Saint Vincent
6301 Riverdale Avenue
Riverdale, New York 10471-109
College of Mount Saint Vincent is committed to provide equal opportunity, employment, and advancement opportunities to all individuals. The College of Mount Saint Vincent does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or any other characteristic protected by Federal, State, or Local Laws.