2) You must follow all directions.
3) Each presenter will be given a 20-minute block of time for his/her presentation. Fifteen minutes will be allowed for the actual presentation. Two to three minutes will be allocated for questions/answers. The last two minutes are used for participates to move from room to room if they wish. Under all circumstances, each presentation MUST END after 18 minutes.
4) Presentations will be placed into groupings based upon many factors. Groupings are mostly into closely related subject areas but sometimes more unrelated subject areas may be grouped together. The purpose of the conference is for participants to learn to present scientific information and for all participants to learn new materials. Occasionally, unusual groupings must occur within a session.
5) Each session will have a monitor that will be in charge of the session. The monitor is responsible for keeping the session on time. The monitor may interrupt a speaker or anyone else in the room to keep control of the session and to make sure that each presentation ends at its proper time. Timing is important since people may want to move from session to session. So, each presentation must start and end at ITS APPOINTED TIME. NO EXCEPTIONS WILL BE MADE. Moreover, if a presenter is not present at the start of his/her presentation time, the monitor will call a recess so that the next speaker will start at the appointed time.
6) The monitor will have large cards to indicate the time remaining for the speaker. The monitor will hold up these cards so the speaker should be able to see them. If a speaker is reading his/her presentation so that he/she does not see the time cards of the monitor, the monitor may interrupt the session to inform the speaker about the time remaining. Speakers are encouraged to know their materials well enough so they do not read the materials.
7) The monitor will read the name and title of each presentation at the start of the presentation. If a power-point has been submitted prior to the conference, personnel will be present to cue the correct presentation. Individual participants will not be allowed to cue their own presentations.
8) No power-point presentations may be introduced into the session. All presentations must be submitted prior to the conference. See directions regarding power-point presentations elsewhere on this website.
9) Should problems arise during the session with power-point presentations, two authorized persons will be at the conference to maintain the power-point materials.
10) The program for the platform presentations will be established prior to the conference. No changes/additions may be made to the program once it is established.
